Part Time

PJ Library Coordinator

Jewish Federation of Greater Indianapolis 6705 Hoover Rd, Indianapolis IN

Jewish Federation of Greater Indianapolis
PJ Library Coordinator



JFGI Mission: The Jewish Federation of Greater Indianapolis is the central philanthropic, planning and community relations organization of the Jewish community. The Federation and its agencies, in cooperation with the synagogues, function to promote the general welfare of the Jewish community and to ensure the creative survival and continuity of the Jewish people.

Position Overview:
PJ Library is an international Jewish book subscription program for children age birth to 8, and their families, which has become an indispensable tool to connect families to their local Jewish community. PJ Library in Indianapolis is administered by the Jewish Federation of Greater Indianapolis and is the cornerstone of the Federation’s effort to engage families with young children.

The Coordinator is the face of PJ Library in Indianapolis interacting with families, a volunteer committee, program partners and at times, donors. The Coordinator will play a key role in community engagement and represents the Federation in its many collaborations with other Jewish and community organizations.

The PJ Library Coordinator must have a strong understanding of Judaism, child development, family life, engagement best practices and the multi-faceted Jewish community. He/she will be someone with discipline and the ability to be self-directed. The PJ Library Coordinator will be responsible for managing the varied aspects of PJ Library in Indianapolis which include all administrative elements of the PJ book subscription service; program planning; growing the Shalom Baby initiative and the PJ our Way for older kids ages 9-11; sustaining community partnerships; outreach and engagement and meeting all the reporting requirements of the Harold Grinspoon Foundation and funders. Exceptional organizational, administrative and engagement skills are required along with the ability to build relationships with a wide variety of parents and grandparents from diverse backgrounds.

This is a year round, part-time position, 15-20 hours per week. Available immediately.
Yearly Salary range: $15,000-$16,000, commensurate with experience and hours.

Responsibilities Include:

Operational/Program Building
• Manage all aspects of the PJ Library database and registration system including address changes, returned mail and approving or denying renewals and new enrollments;
• Manage all communication with the PJ Library National office at the Harold Grinspoon Foundation including billing, operation and subscription issues;
• Manage grant writing and reporting necessary for the Harold Grinspoon Foundation and local PJ Library funders;
• Develop and manage lay leadership through an active and engaged PJ Library Committee.
• Coordinate with PJ Baby Connect Coordinator;
• Identify opportunities to grow number of PJ Library subscribers through strategic initiatives and program opportunities ;
• Establish and foster positive relationships and partnerships with other professionals and organizations both in the Jewish and secular community in Greater Indianapolis;
• As a member of the Engagement Staff Team, vision and implement plans to grow the base of families with young children engaged in Jewish life in Indianapolis;
• Support Shalom Indy program to welcome new families to the Jewish community;
• Cultivate and engage donors to grow PJ Library in Indianapolis in cooperation with development team;
• Attend the annual PJ Library professional conference
• As an engaged member of the Federation staff , attend JFGI staff meetings, board meetings and assist in staffing large Federation events as needed;

• With JFGI Marketing Director, develop and implement short-term and long-term marketing plan for brand management and to recruit new families;
• Communicate regularly with families;
• Work to engage and build relationships with both affiliated and unaffiliated PJ Library families;
• Engage community partners in PJ marketing;
• With JFGI Marketing Director, customize marketing, promotional and printed materials;
• With the JFGI Marketing Director, manage the PJ Library content on the Federation webpage;
• Distribute monthly PJ Library e-newsletter;
• Manage the social media presence of PJ Library in Indianapolis.

• Plan and implement a robust (yet to scale) calendar of PJ Library programs and events in coordination with the PJ Library committee;
• Recruit appropriate JFGI staff to assist in programs and engage attendees;
• Coordinate program calendar with PJ Baby Connect Coordinator;
• Be informed about other opportunities in the Jewish community and offer un-biased guidance for families to be involved;
• Facilitate connection of PJ families to each other through one-on-one outreach efforts and smaller “neighborhood” gatherings;
• Promote and build the PJ Library brand through public space programming;
• Work closely with local PJ Library partner agencies/synagogues on several annual large community wide events;
• Collaborate with Jewish organizations to strengthen programming for families with young children in Indianapolis;
• Design and facilitate programs based on themes from PJ Library books/Jewish themes using your own creativity and resources from the national PJ Library office and other community professionals;
• Empower volunteers and parents to take an active role in all aspects of programming and engagement.




• 2-5 years of experience in the following:
o working in the Jewish communal field, at a non-profit agency, and/or working with children and families;
o successful grant writing and non-profit fund raising;
o project management;
o program planning and community engagement;
o using social media tools including but not limited to Constant Contact, Facebook, Pinterest and Instagram.

• Superb written and verbal communication skills;
• Engaging interpersonal skills;
• Impeccable organization and follow-though;
• Commitment to a pluralistic Jewish community;
• Knowledge of Jewish lifecycle, calendar, traditions;
• Established connection to local Jewish and secular community;
• Ability to prioritize and work efficiently;
• Team player, yet ability to work independently.

Work Environment
The work environment characteristics are representative of an office setting. The work environment is usually fast-paced with constant stimulation and mobility. This job requires high energy and interaction with staff and program participants; most meetings and programs may be conducted outside of the office. Expectations are that the individual will present a professional appearance and behave in a professional manner at all times, particularly when interacting with program participants and donors. Physical demands are primarily limited operating general office equipment and event setup– computers, telephones, copier machine, bending, lifting, setting up tables and moving small boxes.

Interested, qualified candidates should forward resumes and cover letters along with 2 references (including your relationship and contact information) to

The Jewish Federation of Greater Indianapolis is an Equal Opportunity Employer.

Qualifications: Bachelor's Degree Preferred and 3-5 years of experience.